Free tool
Care fee break-even calculator
What fee and occupancy do you need to break even? Enter your beds, occupancy, weekly costs and fee, and see your weekly surplus or deficit alongside the fee and occupancy that would clear your costs.
- See your weekly surplus or deficit instantly
- Find the fee you need to break even
- Find the occupancy you need to break even
- Plan fees and occupancy with confidence
Your home
all staff and non-staff costs
Weekly surplus
£2,250
£117,000/yr surplus
Break-even occupancy
83%
You're at 88% now, 5 pts above break-even at this fee.
See your full report
Enter your details to unlock the detailed breakdown and download it as a PDF. Free, no obligation.
40 beds at 88% occupancy, £1,150/wk fee, £38,000/wk costs, surplus of £2,250/wk.
An estimate based on the figures you enter, not financial advice.
About the care fee break-even calculator
Break-even is the point where the fees your home brings in exactly cover what it costs to run. Below it you're losing money on every week; above it every occupied bed adds to your surplus. Knowing that number is the foundation of sound fee-setting and occupancy planning. This free calculator turns four simple inputs, your beds, current occupancy, total weekly running costs and current weekly fee, into a clear picture: your weekly surplus or deficit, the fee per bed you'd need to break even at today's occupancy, and the occupancy you'd need to break even at today's fee.
Use it to test decisions before you make them. See how filling two more beds moves you into profit, how much a fee uplift is worth, or how far a rise in staffing or energy costs pushes up the occupancy you need. It is deliberately simple and transparent so you can sanity-check the maths and adapt it to your own home. The figures are a planning estimate based on what you enter, not financial advice, so pair them with your own accounts and professional judgement.
Break-even, explained
How do I work out my care home break-even?+
Add up your total weekly running costs (all staff and non-staff costs), then divide by the number of occupied beds to get the weekly fee per bed you need to break even. To find break-even occupancy, divide your total weekly costs by your full-capacity revenue (beds times fee) and multiply by 100. This calculator does both for you the moment you enter your figures.
What weekly fee should I charge?+
At a minimum your average weekly fee needs to cover your running costs at your actual occupancy, that is your break-even fee. Sustainable homes price above that to fund reinvestment, contingency and profit. The calculator shows your break-even fee per bed so you can see the floor and build a margin on top.
What occupancy do I need to be profitable?+
Break-even occupancy is the point where revenue at your current fee exactly covers your costs. Anything above that is surplus. The calculator shows your break-even occupancy percentage and how far your current occupancy sits above or below it, so you know how many beds you need to fill to move into profit.
From break-even to full beds
See what your empty beds are costing you, then let TRG help you fill them and protect your margin.